Appointed by the Governor with Senate advice and consent, the Secretary of Budget and Management supervises the Department. The Secretary is the Governor's principal adviser in fiscal matters. The Secretary also prepares the Department's portion of the agenda for Board of Public Works meetings (Code State Finance and Procurement Article, secs. 3-201 through 3-206).
The Secretary is a member of the Governor's Executive Council; the Governor's Subcabinet for Children, Youth, and Families; and the Governor's Council on Adolescent Pregnancy. The Secretary also serves on the Board of Revenue Estimates; the Capital Debt Affordability Committee; the Procurement Advisory Council; the State Employees' Health Insurance Advisory Council; the Pricing and Selection Committee for Rehabilitation and Employment Programs; the Commission on Correctional Standards; the State Use Industries Advisory Committee; the Asbestos Oversight Committee; the State Information Technology Board; the Board of Trustees of the State Retirement and Pension System; the Interagency Economic Growth, Resource Protection, and Planning Committee; and the Interdepartmental Advisory Committee for Minority Affairs.
The Division of Administration oversees internal fiscal operations of the Department, verifies budget requests and amendments, and maintains master control ledgers of State employee positions. The Division prints the Maryland State Budget (known as the State Budget Book) as proposed by the Governor to the General Assembly, and related publications. It also prepares the Statewide Cost Allocation Plan that is filed with the federal government to obtain reimbursements for the cost of indirect State services that benefit federally funded programs (Code 1957, Art. 19, secs. 43-46; State Finance and Procurement Article, secs. 3-201 through 3-206, 7-101 through 7-121).
FISCAL CENTRAL COLLECTION UNIT
The Fiscal Central Collection Unit started as the Central Collection Unit and received its present name in 1996. The Unit is responsible for the collection of delinquent accounts owed to the State. If an initial collection attempt is unsuccessful, a State agency refers unsettled debts to the Unit. Such debts may be student loans, tuition, and fees; public assistance and food stamp overpayments; restitution for damage to State property; workmen's compensation premiums; reimbursement for institutional care; and payment for goods and services provided by the State (Code State Finance and Procurement Article, secs. 3-302 through 3-305).
The Division of Policy Analysis began in 1976 as the Division of Management Analysis and Audits and was reorganized under its present name in 1996. The Division conducts management studies, performance audits, and program analyses of State agencies and programs. It oversees the Council on Management and Productivity, the State Travel Management Office and the State Fleet Management Office. In addition, the Division provides technical assistance to State agencies in management, planning, program evaluation, and systems development (Code State Finance and Procurement Article, secs. 3-501 through 3-503, 7-101 through 7-121).
From the business community, nonprofit organizations, government entities, and the public, the Council seeks innovative ways for the State to use its resources efficiently. The Council evaluates the structure and management of State government and recommends public-private alternatives for the administration of State programs and for the management and ownership of State real property assets. The Council also examines government contracting policies and procedures. The Council's subcommittees review the operations of individual agencies and recommend improvements.
The Council has twenty-five members. Thirteen are appointed by the Governor who names the chair. Two are named by the Chief Judge of the Court of Appeals, five by the Senate President, and five by the House Speaker. Authorization for the Council continues until June 30, 2002.
The Office of Budget was formed in 1996. The Office oversees two divisions: Fiscal Planning and Operating Budget.
Formerly under the Deputy Secretary, the Division of Fiscal Planning was placed under the Office of Budget in 1996. The Division studies economic conditions, trends, and indicators, and analyzes their impact on Maryland. The Division prepares forecasts of revenues and expenditures, State debt, and aid to local governments, and undertakes fiscal research projects as needed by the Department.
The Division of Operating Budget began as the Division of Budget Analysis. It was reorganized by its current name under the Office of Budget in 1996. The Division helps the Secretary of Budget and Management draft an annual State operating budget for the Governor's consideration. For this purpose, the Division evaluates requests for appropriations from all operating units of State government.
The Division studies and makes recommendations on financial, revenue and fiscal matters that affect the current budget of State government, including budget amendments. It also reviews projected budgetary requirements. To detect any duplication or overlap of work, duties, or functions, the Division examines the administration, organization, staffing, duties, and responsibilities of State agencies.
Professional personnel of the Division are assigned certain areas of State government to study and analyze. They evaluate budget requests, historical data, and other information about State agencies under their review and make recommendations regarding agency budgets.
The Division also enforces laws and regulations that ensure economical and efficient use of State funds, personnel, equipment (including State-owned motor vehicles), and other resources (Code State Finance and Procurement Article, secs. 3-201 through 3-503, 7-101 through 7-404).
The Office of Capital Budget started as the Office of Capital Budgeting within the Department of State Planning. In 1989, responsibilities for capital budgeting transferred to the Division of Capital Programs in the Department of Budget and Fiscal Planning (Chapter 540, Acts of 1989). Renamed the Division of Capital Budgeting in 1990, the Division became the Division of Capital Budget under the Office of Budget in 1996. Later that year, the Division was reorganized as the Office of Capital Budget.
The Office prepares the Governor's Annual Capital Budget and develops the Five-Year Capital Improvements Program. The Capital Budget includes State-owned construction projects and numerous grant and loan programs. For State-owned construction projects, the Office reviews facility programs and must approve them before design can begin. The Office, however, does not review Department of Transportation projects. For all capital projects, the Office inspects sites, holds hearings, and prepares testimony for the General Assembly.
The Office provides technical assistance to State agencies in preparing master plans, and studies the feasibility and need for certain State facilities. The Office also coordinates the purchase of all capital equipment for State agencies.
The Office of Human Resources was created in 1996 when functions of the former Department of Personnel transferred to the Department of Budget and Management. The Office is responsible for Employee Benefit Services and Personnel Management Services.
Continuous Quality Improvement helps management assess customer service levels and then redirect efforts towards a higher level of service that meets and exceeds the customer's requirements and expectations. Involving all managers and employees, it strives for continuous improvement achieved through teamwork. Continuous Quality Improvement is coordinated by the Department through the Governor's Quality Council.
On the Council, each State agency is representated by its quality improvement coordinator.
Within the Department of Budget and Management, Employee Benefit Services was formed in 1996. This office supervises Employee Benefits and Medical Services, and is aided by the State Employees' Health Insurance Advisory Council.
The Council consists of thirteen members. Twelve are appointed to two-year terms by the Governor. The Secretary of Budget and Management serves ex officio. The Governor names the chair (Code State Personnel and Pensions Article, secs. 8-105 through 8-106).
EMPLOYEE BENEFITS DIVISION
MEDICAL SERVICES DIVISION
The Division determines if State employees or applicants for State employment are employable in terms of their health. The Division also oversees the Department's Drug-Testing Program.
Personnel Management began within the Department of Personnel from units previously administered by Compensation and Employee Selection, Administration, and Employee Services. That office organized in 1991 as Human Resource Management and Development and, in 1995, as the Management Services Administration. In 1996, it became first Personnel Management Services and then Personnel Management within the Department of Budget and Management.
The office is responsible for five divisions: Data Management; Employee Development and Training; Employee Relations; Recruitment and Examination; and Salary Administration and Position Classification.
DATA MANAGEMENT DIVISION
The Data Management Division originated in the Department of Personnel as the Data Management Information Services Division in 1970. It became the Data Management Services Division in 1991. The Division transferred to the Department of Budget and Management in 1996 as the Data Management Division.
The Division provides information on personnel positions to the Department, other State agencies, and local governments. The Division plans, develops, implements, and maintains a centralized automated information system for all divisions of the Department and the Injured Workers' Insurance Fund.
The Division reviews personnel transactions pertaining to State Merit System laws and regulations for compliance. In addition, the Division processes all job applications, notifies applicants of testing dates, sends out test results, and distributes lists of eligible applicants to requesting agencies.
EMPLOYEE DEVELOPMENT & TRAINING DIVISION
The Employee Development and Training Division began in 1995 as the Employee Development Division in the Department of Personnel. Division functions transferred under its current name to the Department of Budget and Management in 1996.
The Division is responsible for the Employee Development Center, the Information Technology Training Center, Club Maryland, the Incentive and Innovative Idea Awards Program, the Service Awards Program, and the Continuous Quality Improvement Program. The Division also coordinates the training and employee awards program and the State Quality Initiative.
Formerly Employee Development and Training, Work Force Quality was organized in 1992. This office oversees the Employee Development Center and coordinates the State Quality Initiative. It also custom designs training programs and provides consultant services to federal, State and local government agencies, and nonprofit organizations. The Director coordinates training and employee awards programs statewide.
EMPLOYEE RELATIONS DIVISION
The Employee Relations Division was created in 1969 as the Employee Assistance Program and assigned to the Department of Personnel in 1970. In accordance with the Executive Order on Fair Employment Practice, the Program reorganized in June 1995 as the Employee Services Division. Under its present name, it transferred to the Department of Budget and Management in 1996.
The Division monitors, investigates, and mediates all grievances, complaints, and equal economic opportunity matters of State employees.
RECRUITMENT & EXAMINATION DIVISION
Duties of the Recruitment and Examination Division date to 1920 when the Merit System first was established for employees of State government. By 1947, the Examination Division was formed. It was renamed the Recruitment and Examination Division by 1977. From the Department of Personnel, it moved to the Department of Budget and Management in 1996.
The Division recruits, tests, and certifies candidates as eligible for employment in classified positions within State government. Information about Maryland State employment opportunities and applications may be obtained by calling the Division. Personnel specialists also are available for employment counseling at Division offices (Code State Personnel and Pensions Article, secs. 4-201 through 4-307).
Vacancies in classified positions are advertised in the newspapers and in bulletins sent to State agencies. They also are listed with the Maryland Job Service, Division of Employment and Training, Department of Labor, Licensing, and Regulation.
The Division works through three units: Examination Research and Development; Recruitment; and Test Administration.
SALARY ADMINISTRATION & POSITION CLASSIFICATION DIVISION
The Salary Administration and Position Classification Division began in 1947 as the Classification Division. In 1953, it was reorganized as the Classification and Compensation Division. By 1977, the Division was renamed the Salary Administration and Position Classification Division. By 1981, it was divided into two units: the Salary and Benefits Division, and the Position Classification Division. Since 1985, it has borne its present name. In 1996, it moved to the Department of Budget and Management.
The Division determines the classification for all State employee positions under the jurisdiction of the Secretary of Budget and Management. The Division analyzes individual positions and systematically maintains the classification plan. The Division also maintains the State Salary Plan. In addition, the Division recommends emergency salary actions and develops salary and benefits data and costs for pay recommendations (Code State Personnel and Pensions Article, secs. 6-101 through 6-404).
Functions of the Office of Information Technology began in 1993 when certain responsibilities for information technology were assigned to the Department of Budget and Fiscal Planning (Chapter 120, Acts of 1993). The Office of Information Technology formed within the Department of Budget and Management in 1996.
The Office oversees three divisions: Financial Management Information Systems; Planning, Standards, and Technical Assistance; and Telecommunications. The Office is assisted by the State Information Technology Board.
The Board has organized five committees. They are concerned with information technology as it affects: Business and Economic Development; Citizens' Education and Communications; Education and Training; Federal, State and Local Government; and Health and Medical Services.
The Board consists of twenty-two members. Fourteen serve ex officio. Seven members are appointed to three-year terms by the Governor with Senate advice and consent. One member represents the Maryland Association of Community Colleges. The Governor names the chair. (Code State Finance and Procurement Article, secs. 3-407 through 3-411).
Financial Management Information Systems (FMIS) was organized in 1991 to create a new, high-technology, administrative management system for State government. In 1996, it was placed under the Office of Information Technology.
This division is responsible for computer applications that manage the system of State government purchasing, accounting, payroll, personnel, and budgeting.
Planning, Standards, and Technical Assistance started as Information Technology in 1993, when first the Governor and then the General Assembly established the position of Chief of Information Technology to develop policies, procedures, and standards for statewide information technology (Executive Order 01.01.1993.06; Chapter 120, Acts of 1993). The division was reformed under its current name in 1996.
To assure Maryland's preeminence in information technology, Planning, Standards, and Technical Assistance prepares and updates a statewide Master Plan of Information Technology.
Appointed by the Governor, the Chief of Information Technology heads this office.
Telecommunications was first the Telecommunications Division within the Department of General Services. The Division became the Office of Telecommunications Management in 1986, when the General Assembly expanded Department responsibilities for telecommunications management to provide guidelines and central direction to all State agencies in the procurement, use, and maintenance of communication systems. The Office reorganized as Telecommunications in 1990 and joined the Department of Budget and Management in 1996.
Telecommunications coordinates voice, video, wireless, data, and other electronic communication services, including MARCOM, an integrated digital State communications network (Code State Finance and Procurement Article, secs. 4-901 through 4-904).
Telecommunications is responsible for six offices: Administrative and Financial Services; Network and Technical Services; Telecommunications Access of Maryland; Telecommunications Procurement; Voice and Customer Services; and Wireless Communication Services.
ADMINISTRATIVE & FINANCIAL SERVICES
NETWORK & TECHNICAL SERVICES
TELECOMMUNICATIONS ACCESS OF MARYLAND
Telecommunications Access of Maryland started in 1988 as the Telecommunications for Disabled Individuals Program within the Department of Human Resources. In 1990, the federal Americans with Disabilities Act required all states to have a telecommunications relay system operating by July 1993. In 1991, Maryland's Program was renamed and transferred to the Department of General Services (Chapter 598, Acts of 1991). In 1996, it moved to the Department of Budget and Management.
Telecommunications Access of Maryland began the Maryland Relay Service in December 1991 to convey dual-party telephone messages for persons with disabilities. The Service enables a deaf person to communicate via a telecommunications device with an intermediary party who then verbally relays the message to a third party. For State residents who are deaf or have impaired hearing, speech, vision, or mobility, the Service makes telephone use possible 24 hours per day, seven days per week.
The Board's twelve members are appointed by the Governor who names the chair. Members serve three-year terms (Code 1957, Art. 41, secs. 6-501 through 6-507).
TELECOMMUNICATIONS PROCUREMENT
Through this unit, the Department administers State procurement of telecommunications equipment, systems, and services. The unit also monitors contracts to ensure that vendors meet specifications (Code State Finance and Procurement Article, secs. 4-901 through 4-904).
VOICE & CUSTOMER SERVICESDIVISION OF FINANCE & ADMINISTRATION
45 Calvert St.
Annapolis, MD 21401
300 West Preston St.
Baltimore, MD 21201
DIVISION OF POLICY ANALYSIS
45 Calvert St.
Annapolis, MD 21401
COUNCIL ON MANAGEMENT & PRODUCTIVITY
The Council on Management and Productivity began as the Governor's Council on Management and Productivity: A Public-Private Enterprise, established by the Governor in May 1995 (Executive Orders 01.01.1995.12/ 23). The Council was reorganized in 1996 under its present name within the Department of Budget and Management (Chapter 171, Acts of 1996).
OFFICE OF BUDGET ANALYSIS
45 Calvert St.
Annapolis, MD 21401
DIVISION OF FISCAL PLANNING
45 Calvert St.
Annapolis, MD 21401
DIVISION OF OPERATING BUDGET
45 Calvert St.
Annapolis, MD 21401
OFFICE OF CAPITAL BUDGET
301 West Preston St.
Baltimore, MD 21201
OFFICE OF HUMAN RESOURCES
301 West Preston St.
Baltimore, MD 21201
GOVERNOR'S QUALITY COUNCIL
The Governor's Quality Council began in 1992 as the State Quality Council (Executive Order 01.01.1992.15). It reorganized under its present name in October 1995 (Executive Order 01.01.1995.26). The Council was formed to make State government efficient and cost-effective by establishing total quality processes (also known as continuous quality improvement processes) within State government.
EMPLOYEE BENEFITS
301 West Preston St.
Baltimore, MD 21201
STATE EMPLOYEES' HEALTH INSURANCE ADVISORY COUNCIL
In 1985, the State Employees' Health Insurance Advisory Council was created (Chapter 217, Acts of 1985). The Council advises the Secretary of Budget and Management on implementation, maintenance, negotiations, and administration of the State Employees' Health Insurance Program. The Council also advises the Secretary on the procedure for soliciting bids from health care providers for a contract under the Program; the types of providers contracted to provide health care benefits; and the amounts of those benefits.
Functions of the Employee Benefits Division formerly were administered by the Fiscal Management Division of the Department of Personnel. In 1990, they were assumed by that department's Employee Benefits Division. In 1994, the State Employee and Retiree Health and Welfare Benefits Program transferred from the Department of Personnel to the Department of Budget and Fiscal Planning (Chapter 107, Acts of 1994). Previously under the Deputy Secretary, the Division was placed under the Office of Human Resources in 1996.
The position of Medical Director was established in 1937. Functions of the office were organized as the Medical Services Division in 1995. Formerly under the Department of Personnel, the Medical Services Division moved to the Department of Budget and Management in 1996.
PERSONNEL MANAGEMENT
301 West Preston St.
Baltimore, MD 21201
301 West Preston St.
Baltimore, MD 21201
300 West Preston St.
Baltimore, MD 21201
WORK FORCE QUALITY
300 West Preston St.
Baltimore, MD 21201
301 West Preston St., Room 607
Baltimore, MD 21201
300 West Preston St., Room 406
Baltimore, MD 21201
301 West Preston St., Room 603
Baltimore, MD 21201
OFFICE OF INFORMATION TECHNOLOGY
45 Calvert St.
Annapolis, MD 21401
STATE INFORMATION TECHNOLOGY BOARD
The Governor created the State Information Technology Board in 1993 (Executive Order 01.01.1993.06). The Board was established by statute in 1994 (Chapter 493, Acts of 1994). The Board advises the Chief of Information Technology on the Master Plan of Information Technology and such other matters as the Chief may request.
FINANCIAL MANAGEMENT INFORMATION SYSTEMS
45 Calvert St.
Annapolis, MD 21401
PLANNING, STANDARDS, & TECHNICAL ASSISTANCE
45 Calvert St.
Annapolis, MD 21401
TELECOMMUNICATIONS
301 West Preston St.
Baltimore, MD 21201-2305
Administrative and Financial Services reviews, approves, and processes vendor invoices for telecommunication equipment, systems, and services; and manages and operates systems that charge using agencies their proportionate share of the costs to install, maintain, and operate common user telecommunication equipment, systems, and services. The office also produces the State of Maryland Telephone Directory for State agencies.
For data, imaging, video and voice-related services, Network and Technical Services provides design and technical support to Telecommunications, and State agencies. The office tries to match the appropriate technology with agency applications for best performance at lowest cost.
300 West Preston St.
Baltimore, MD 21201-2308
GOVERNOR'S ADVISORY BOARD FOR TELECOMMUNICATIONS RELAY
The Governor's Advisory Board for Telecommunications Relay was formed in 1987 as the Telecommunications for Disabled Individuals Board within the Department of Human Resources (Chapter 525, Acts of 1987). Reorganized under its present name, the Board transferred to the Department of General Services in 1991 (Chapter 598, Acts of 1991). The Board joined the Department of Budget and Management in 1996. In consultation with the Board, the Department of Budget and Management maintains the Maryland Relay Service.
Telecommunications Procurement began in 1992 as Procurement and Contract Management under the Assistant Secretary for Telecommunications in the Department of General Services. The unit reorganized as Telecommunications Procurement under the Procurement and Contracting Office in December 1993 and in 1996 transferred to the Department of Budget and Management.
Between State agencies and vendors, Voice and Customer Services coordinates the installation, management, and operation of telecommunication equipment and systems for voice applications. The office provides technical advice and consultation services to State and local governments.